Revised:09/15/2022 


Entering a Bill

Overview

When creating bills, three different billing frequencies are available:

 

 

Steps

 

  1. Click the Add a New Value tab.

 

  1. Verify or edit the ID of the agency owning this bill in the Business Unit field.

  2. Enter the Invoice number according to agency-determined policy or leave "Next" if agency rules allow OAKS FIN to generate an ID.

  3. Enter or select the Bill Type Identifier.

  4. Enter or select the Customer.

  5. Click Add.

 

  1. Click the Frequency dropdown arrow and select one of the following:

  1. Verify bank account identifier in the Bank Account field is that specified for agency.

  2. Enter the From Date and To Date to define the time period in which goods or services were provided.

  3. Click the Address link.

 

  1. Review the mailing address information and change the customer Location code if necessary.

  1. Edit the Number of CopiesNumber of Copies field if more than one copy is to be printed.

  2. Click the Line - Info 1 tab.

 

  1. Enter "ID" in the Table field.

  2. Click the Look Up Identifier icon and select the Identifier.

  1. Enter the quantity of goods or services in the Quantity field.

  1. If desired, enter a Unit Price if the cost of the goods or service is different than the base amount or if the item selected has no base amount identified.

  1. Click the Line - Info 2Line - Info 2 link.

 

  1. Click the Look up Entry Type icon and choose the appropriate Entry Type. The choices are:

  1. Select an agency-defined Entry ReasonEntry Reason.

 

  1. Click the NotesNotes link.

 

  1. Click the Look up Standard Note Code icon and select a standard note.

  1. If desired, select the Internal Only FlagInternal Only Flag checkbox to keep the note from printing on the bill.

  2. If desired, manually enter text in the Note Text field.

  3. If desired, add another note by clicking the Add a new row at row 1 icon.

  4. Click Save.

  1. Click the SummarySummary link.

 

  1. Verify that the Total Due is correct.

  1. Click the Bill Summary Info 2 tab.

 


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