Revised: 06/20/2024

Changing the Bill Address (Bill To) and Warrant (Check) Return Address

Overview

When an agency becomes an OSS participating agency, OSS requests new bill to addresses and change their Warrant (Check) return address to reflect the OSS address. This address change will direct suppliers to send invoices and returned Warrant (Check) to OSS for processing. Bill Address is a selectable field used when creating a PO or requisition. A unique bill address will be created for each of the agency's origins.

Bill Address

If an agency establishes a new origin they should follow these steps to create a new billing address for the origin.  

Instructions: Fill out agency information in the Top Section then fill out one of the other sections based on whether to add, change, or inactivate the location.  Click on the entry field and press Tab key to move to next field. Once the form is complete, save and email to obm.OAKS FINlocationform@exchange.state.oh.us. An email confirmation will be received when the location activity has been configured in OAKS FIN.  If there are multiple location code additions or changes, please attach a spreadsheet with location code information.

To add/change a bill address, access the OAKS FIN Location Form.

Steps

• Navigate to https://budget.ohio.gov/doc/Forms/StateAccounting_OAKS-Location.pdf

1. Fill out the requested information completely.
2. Add Section: If Adding a Location, fill out the Add This Location section completely.
3. Change Section: Fill out Change This Location section completely.
4. Inactivate Section: If deactivating a location, fill out Inactivate This Location section with the location to be set to inactive.
   • A distinct bill address should be created for each of the agency’s OSS origins. If adding multiple locations, a spreadsheet can be attached to the form.
   • Submit completed form to obm.OAKS FINlocationform@exchange.state.oh.us.

Warrant (Check) Return Address Changes

As a general rule, if invoices are processed by OSS, the OSS address should be used on the Warrant (Check). If most supplier inquiries will be directed to OSS, the OSS Contact Center phone number should be used as well. If the address is not changed, returned Warrant (Check) will route to the agency.

To change the Warrant (Check) return address, access the OAKS FIN Location Form on the obm.ohio.gov site. Follow the instructions as detailed on the form.

Change the Warrant (Check) Return Address (Business Unit Location Address)

1. Fill out the requested information completely.
2. Change Section: Enter Location (Business Unit), e.g. TAX01.
3. Enter Address as OBM Shared Services PO BOX 182880 Columbus, OH 43219.
4. Submit completed form to obm.OAKS FINlocationform@exchange.state.oh.us.
   1. A case will be created to have the requested information added/changed. An email will be sent to the agency indicating the case is created with the assigned case number.
   2. Once the changes are made, an email confirmation will be sent to the agency.
   3. Once the agency has received the email confirmation the locations have been configured in OAKS FIN, they should confirm the new locations can be viewed. If the locations do not appear, contact OSS at (877) 644-6771.