Revised:  03/03/2017

Using a Purchase Order with a Pcard Transaction

References

• Payment Card Program Safe Manual Policy

State agencies can encumber funds using a Purchase Order to be used for Pcard transactions. This will allow agencies to process large dollar transactions with the Pcard. Referencing a Purchase Order on a Pcard transaction will calculate against the suppliers threshold, allowing agencies to track the amount spent on a supplier in a given Fiscal Year.  Associating a purchase order to a Pcard will validate contract IDs, MBE flags, and Controlling Board threshold.

Purchase Orders can be used in two ways with Pcard purchases.

• Pcards can be referenced on a requisition then the Purchase Order can be used on the reconcile statement page.
• Purchase Orders can be associated to the transaction on the reconcile statement page.