• Previous steps - "Updating and Submitting"

Correcting Payroll Journal Errors After Posting

The Payroll Journal cannot be modified after it is posted. Instead, a reclassification journal needs to be created by the agency end user and sent to OBM for posting. Once corrected, the General Ledger will be updated.

A total of two or four lines would be required per expense reclass. For example:

• If the reclassification is to a different fund: (4 lines) The first two lines reverse the original posting Debit Cash (101000), Credit Expense (501nnn). The next two lines post the expense to the new ChartField string Debit Expense, Credit Cash.

• If the agency does not enter the cash lines, the system will add the cash lines when editing.

• If the reclassification is within the same fund, but to a different ChartField string, (i.e., changing to a different ALI or grant): (2 lines). The first line posts the expense to the new ChartField string Debit Expense. The second line reverses the original expense Credit Expense.

Payroll reclass journals should be processed using the spreadsheet journal process. Agencies will make their corrections and upload them into OAKS FIN.

• Refer to Spreadsheet Journal Entry Process for instructions on how to perform the steps.

Once agencies have uploaded their corrected journal into OAKS FIN (after edit and budget check) it will route to State Accounting for approval and post.